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Roles

A role groups permissions for a specific responsibility. In the profile menu, open Users > Roles to view default and custom roles.

Creating or editing a role​

The side panel contains:

  1. Data: name and description.
  2. Permissions: capabilities granted by the role, with search.
  3. Members: users who receive the role.

Default roles have predefined permissions and cannot be changed. Custom roles can be adjusted and deleted with the appropriate administrative permissions.

See Permissions for the meaning of each permission.

Recommendations​

  • Create roles by function, such as "Knowledge review," not by person.
  • Grant read access without write access when sufficient.
  • Review affected users before removing a permission or deleting a role.
  • Use groups to limit specific resources; a permission alone does not grant access to all content.